Supplier Invoice Reconciliation

Upload, reconcile and sync supplier invoices with your accounting software.

1. Navigate to the Order and select Edit on the Purchase Order that will be reconciled.

2. In the Invoices section select Add Invoice or Edit an existing invoice if one already exists.

   1. Select a Supplier

   2. Enter an Invoice Number

   3. Enter an Invoice Date

   4. Enter an Invoice Shipping Amount if the supplier has included shipping in their invoice.

   5. Enter a Total Invoice Amount.

   6. Upload the Invoice pdf or image.

   7. Select Save.

3. For each Part and Charge on the PO

   1. Select an Invoice

   2. Select a Chart of Accounts

   3. For any items not related to a supplier invoice (such as “Virtual Proof”), select the Exclude from vendor invoices checkbox.

4. Categorize shipping if shipped on supplier account. If the PO shipped on the distributor or customer account, leave blank.

5. Add new Charges for any Adjustments and select the Accounting Adjustment checkbox.

6. Once reconciliation is complete

   1. Confirm that the Balance for the Invoice is $0.00.

   2. Select the Sync button to sync the supplier bill with your connected accounting software.

   3. Check on the Supplier reconciliation checkbox in the if all invoices for the PO have been reconciled (if Shipping was reconciled, also check on the Shipping Reconciliation checkbox). This will set a reconciliation date and mark the PO as reconciled.

7. Select Save & Close.